Vendor Contract Renewal

Some of the key challenges were:

• The process volume was high with multiple FTEs working on it.
• It requires to validate the details of the vendor and accordingly renew the contract.
• Manually renewing a contract is a highly time-consuming task.
• High turnaround time due to human dependency and their time limitation.
• In the process, human errors are highly possible.

• The bot reads mails and download vendor detail input sheet and template.
• The bot generates the contracts in word and updates the relevant details in the template.
• Bot convert contracts into PDF and signed them digitally.
• The bot mails the contract to the vendor in predefined mail format.

• Degree of robotization: 100% of effort automated.
• The rate of error decreased to 0%.
• Manual effort reduced less than 5%.
• Faster processing time
• Increase in the data security
• Increase in employee morale.